Technology Handbook

Purpose of Technology
This policy provides the guidelines and codes of conduct for the use of the technology and networks at Asheville School. This technology is provided to students as a privilege, and not a right. We encourage and enhance the legitimate uses of technology and restrictions for those who abuse the privilege. The reduction of computer abuse provides adequate resources for users with legitimate needs. The goal in providing these resources is to promote educational excellence by facilitating resource sharing, innovation and communication. As technology is an ever-changing arena, this Handbook will continue to evolve to meet the goals of our technology program.

Privileges and Responsibilities:
Students may access technology primarily for educational purposes. In a boarding atmosphere we must also embrace the fact that students are allowed to use technology for personal recreation as well. This personal use must not be abused. Students must conduct themselves accordingly by exercising good judgment and living by the Honor Code.

• Students are responsible for their behavior and communications using the Asheville School network.
• Students must comply with copyright laws and software licensing agreements.
• Respect the privacy rights of others.

Be responsible at all times for the proper use of technology, including proper use of access privileges, complying with all required system security and not sharing any passwords.

Illegal Activity:
Students may not use school property or networks for improper uses. These improper uses include, but are not limited to:

Any and all illegal purposes;
Any and all obscene or pornographic purposes, including sending or viewing sexually explicit material;
Any and all discriminatory purposes, including harassment and cyberbullying of individuals based on race, gender, religion, sexual orientation, or disability, among others;
Any and all purposes that would violate state, federal or international law, including any use of profanity, obscenity, or language that is offensive or threatening;
Reposting or forwarding personal communications without the author's prior consent;
Plagiarizing (claiming another person's writings as your own);
Intentionally downloading or otherwise spreading computer viruses, malware, or other malicious software;
Engaging in hacking of any kind, including, but not limited to, the illegal or unauthorized access to the Asheville School or other networks, computers, or other online resources;
Accessing other user's accounts or impersonating other users is strictly forbidden;
Soliciting or distributing information with the intent to incite violence, cause personal harm, damage a person’s character, or harass another individual;
We prohibit the use of P2P (peer-to-peer) torrent based software such as uTorrent, Limewire, Frostwire, Kazaa, Morpheus, BearShare, Ares, etc.;
Any and all other purposes that would violate the Honor Code.

About Your Privacy:
Asheville School provides a reasonable amount of privacy. While we respect your privacy, understand that email and network files are not private. The Technology Department, Academic Dean, and Student Life Office reserve the right to monitor your email, files, computer and network activity/communications to maintain system integrity and monitor responsible student use when necessary. In the event of disciplinary actions that involve technology, we will confiscate any personal or school owned devices for incriminating evidence.

About Cellular/Personal Hot Spots:
We prohibit the use of hot spots. Hotspots are cellular devices that allow connectivity to data outside of the jurisdiction of Asheville School’s network.

About VPNs:
We prohibit the use of VPNs. VPNs are software and protocols used to create secure tunnels and unrestricted access to the Internet.

Residential Technology Policies

I. General Expectations
We expect students to use technology for academic purposes during the academic day. Students using their laptops for nonacademic purposes in Mitchell Hall or the library between 8:00 am and 3:00 pm will be redirected.

II. Technology Access on Dorm
Third Form:

Residential Third Formers have access to their school laptops during study hall, which runs from 7:30 p.m. to 9:30 p.m. in Childs Conference Center.

At 10:00 p.m., the school laptops are automatically restricted, and hall parents collect other personal technology such as cell phones, iPads, and other laptops. The personal technology that is collected is available to students again the next morning.

Fourth Form:
Residential Fourth Formers have access to their school laptops during study hall.

At 10:20 p.m., the school laptops are automatically restricted, and hall parents collect other personal technology such as cell phones, iPads, and other laptops. The personal technology that is collected is available to students again the next morning.

Fifth Form:
Computer access open to internet until 10:20 p.m.

Sixth Form:
Computer access open to internet until 11:00 p.m. (11:30 p.m. for Prefects).

Note: Fifth and Sixth Formers do not routinely turn in technology, but any student may lose privileges as a result of low academic standing.

III. Equipment
Students may bring one additional monitor no larger than 30”. Personal computers other than the school-issued laptop should be cleared with the Technology Department, but not be supported in terms of tech support. Non-Asheville School computers may be repaired for a nominal fee at the discretion of the Technology Department.

All students must maintain a certain level of Academic standing (minimum 2.0 GPA and no-low effort grades), to have the privilege of keeping a desktop computer in their dorm room. If a student does not meet these Academic standards, or the student experiences a drastic decrease in academic performance, then the student will turn-in their desktop computer to the Student Life Office until the students’ parents are able to retrieve the computer.

IV. Prohibited Activity
As previously noted, broadcasting hot spots is not permitted in residential buildings. Asheville School reserves the right to prohibit technology activity that interferes with the functionality or compromises the security of the network.

1:1 Laptop Program Guidelines (Frequently Asked Questions)

Take care of your school issued computer. You are financially responsible for any damages to the laptop. Should you have an incident please bring your laptop to the Technology Department immediately.

Am I allowed to put stickers on my school issued computer?

No, stickers are prohibited on school issued computers. We encourage students to buy a computer case and to put stickers on the case, not the computer itself. The only exception is a dbrand skin specifically designed for the MacBook Air.

Is a case provided with the school issued computers?

No, students will be responsible for purchasing their own computer case.

What type of case should I buy for a school issued laptop?

We recommend a hard plastic shell case for a 13” Macbook Air. The school bookstore will have cases available that fit the school issued computers.

Am I allowed to use my own computer instead of a school issued laptop?

In order to use your personal computer instead of a school computer, and be connected to the school wifi, a parent/guardian will have to opt out of receiving a school issued computer. Additionally, we will install our management software on your personal computer, just like we do with the school issued computers.

Am I allowed to bring and use my own personal computer in conjunction with a school issued computer?

You may bring your personal computer in conjunction with a school assigned computer, however the personal computer will not have access to Wi-Fi and will only have access to the internet via Ethernet in the dorms. By default, this Ethernet in the dorms is off and students will have to contact the school’s IT department to get their dorm Ethernet port turned on. If the personal computer is a PC, we will scan the machine for viruses before activating the Ethernet in the dorm. While this personal machine will not have our management software installed on it, we reserve the right to turn off their Ethernet port in the dorm if there is any disciplinary issues with the student, or if their academic standing is poor.

Can I install personal software on a school issued computer?

Yes, you may install software on the school issued computer as long as it is not malicious, illegal, hacking software, or any other installation that may circumvent any restrictions we place on the machine, or inflict damage to the machine in any way.

Can I install Windows, Linux or upgrade the Operating System on the school issued laptop?

No. We do not permit students to dual boot, install Linux or change the Operating System on the school issued laptop. The Technology Department will mange any necessary Operating System upgrades.

If I opt out of the school issued computer, will the school’s management software affect any software on my personal computer?

Our management software will restrict some system preferences (such as Startup Disk), several Apple applications (such as Terminal and Boot Camp Assistant), and any other harmful applications (such as Tor Browser and MacKeeper) that can bypass or harm our management system or the computer. Additionally, computers will be locked down at a specific time after study hall; corresponding to the student's grade (see Residential Technology Policies for more information).

What if I break my school issued computer?

If the student breaks the school issued computer, they will need to contact the school’s IT department. The IT department will assess the damage and determine if the student needs a new computer, and whether the damage was the student’s fault or a manufacturing malfunction. If the damage is the student's fault, a phone call to the parent/guardian will be made and a bill will be sent to the parent/guardian of the student and a new computer will not be issued to the student until the bill for damages is paid. If the IT department determines it was a manufacturing malfunction, the student will get a new computer without a bill to the parent/guardian.

What if my school issued computer is lost or stolen?

If the computer cannot be found, it will be locked down remotely and if undiscovered a parent/guardian will be contacted and a bill for the lost machine will be sent to the student’s parent/guardian. Note: It's important that you've saved your files to Office 365 in the event that such incident happens.

What if I lose my charger to my school issued computer?

Students will be responsible for buying a new charger if the school issued one is lost. The school bookstore will have replacement chargers available for students to purchase. Failure to turn in a charger with the school issued computer upon graduation, or permanently leaving the school, will result in a charge being sent to the parent/guardian of the student.

Will I be allowed to keep my school issued computer over the summer?

Yes, students will be allowed to take the school issued computer over the summer as long as they are returning the following year. Storage will be provided for student's school issued laptops should they decide to leave them on campus.

Will my school issued computer be managed by the school's software during the summer?

Yes, we will still manage the school issued computer over the summer, but will not lock it down at specific hours in the day. This is to ensure no damage is done to the computer.

Will I be allowed to keep my school issued computer after I graduate?

Graduating/permanently leaving students will have the option to buy the school issued computer for a discounted price. If the student decides not to purchase the machine, it will remain the property of Asheville School.

Can I have wireless access on my tablet or other mobile device?

No, tablets (iPads, Kindles, etc.) will not be connected to the school’s Wi-Fi.

Am I allowed to use my own router or hotspot?

No, students are not allowed to use a personal router or hotspot.

Does the Technology Department activate/monitor laptop cameras or microphones?

NO! We respect your personal privacy in this regard. We will NOT activate your camera or microphone under any circumstances.

Am I allowed to use or take someone else’s school issued laptop?

You are not allowed to use another person’s school issued laptop without their permission. If you break or malfunction someone else’s laptop you will be held responsible for the damages.